VisiCom Services Blog

VisiCom Services has been serving the Rochester Hills area since 1994, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Creating Canned Responses in Gmail

Tip of the Week: Creating Canned Responses in Gmail

If you’re like most business users, you rely on email quite a bit to stay apprised of what is going on, as do most of the people you are likely in communication with. As such, you most likely understand that, while most emails require some kind of response or confirmation of receipt, not all of these messages require a heartfelt message. This is where Gmail’s Canned Responses come in handy.

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Email Attachments are Schrӧdinger’s New Cat

Email Attachments are Schrӧdinger’s New Cat

Have you ever heard of the physicist Erwin Schrӧdinger? He is most well-known for explaining a paradox related to quantum physics which involves a cat. Even though the theory behind Schrӧdinger’s cat is meant to explain something quite different, it can still be applied to a lot of different concepts. In particular, when explaining email security.

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Tip of the Week: How to Avoid Spam Emails

Tip of the Week: How to Avoid Spam Emails

Would you just give your bank account information to anyone who called you up and asked for it? Probably not. For the same reason, you wouldn’t just download attachments from your email messages without a second thought. This can be a dangerous practice, as some of the most common threats nowadays spread themselves via unwanted email attachments. It’s important that you can identify when it’s the right time to download an attachment, and when it’s best to just leave it be without exposing your business to unnecessary risk.

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Tip of the Week: Sync Your Inboxes with IMAP

Tip of the Week: Sync Your Inboxes with IMAP

How many emails do you send on a daily basis? You use it so frequently that you might not second-guess how it actually works. Depending on the way your business uses email, you might be able to optimize the way that it works for your mobile devices. There are two types of protocol that work to varying degrees for your email solution.

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Tip of the Week: How to Write a Better Email

Tip of the Week: How to Write a Better Email

Writing an email is one of the most prevalent methods of communication in the business world, but it’s not as easy as you might think. There are considerable details and intricacies to mastering this art, and we’re here to help. By the end of this blog article, you’ll be armed with five tips to write the most effective email that you can.

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Someone’s Trying To Phish You… Do You Play Along?

Someone’s Trying To Phish You… Do You Play Along?

Phishing scams have been popping up for years--their most infamous attack vector has even become a punchline: some long-lost relative stuck in a far-off country suddenly reaches out, offering riches, but only if so-much money is provided first. People from all walks of life have been duped by these scams, and while not all of them are this transparent, most are pretty easy to spot.

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Tip of the Week: Using Shortcuts Can Improve Your Microsoft Outlook Experience

Tip of the Week: Using Shortcuts Can Improve Your Microsoft Outlook Experience

Microsoft Outlook is a great tool that can help your business stay in touch with clients and vendors, as well as stay updated regarding your internal operations. However, did you know that you probably aren’t using Outlook to the best of its abilities? We’ll walk you through some of the easiest ways to help you take even greater advantage of Microsoft Outlook for your organization: keyboard shortcuts.

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3 Time-Saving Benefits to Outsourced Email Management

3 Time-Saving Benefits to Outsourced Email Management

You don’t have time to worry about managing your email solution, but it’s still a vital aspect of your business’s operations. You never know when someone will fall for a spam message, and you certainly can’t look over the shoulders of each employee to make sure they don’t. What’s the busy business owner to do? How can you get quality email management without it eating up too much time and effort on your part?

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Tip of the Week: Improve Email Open Rates With an Attention-Grabbing Title

Tip of the Week: Improve Email Open Rates With an Attention-Grabbing Title

It’s safe to say that nobody enjoys their email inbox getting clogged with messages. Unfortunately, communicating by email is a standard part of doing business. Of course, in order for these emails to communicate their message, they must first pique the interest of the recipient enough to be opened. Here is a guide to crafting email subject lines that get readers to open them.

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Tip of the Week: 4 Common Email Mistakes and How to Avoid Them

b2ap3_thumbnail_email_gaffs_400.jpgEmail is a staple in offices around the world, but many organizations are finding it easier than ever to make simple mistakes that can be easily avoided with proper training procedures. It’s a best practice to ensure that your team is adequately trained on how to efficiently use your chosen email client to its maximum potential. Here are four of the most common email mistakes that the average employee can make, and how they can easily be avoided in the future.

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How to Block and Unsubscribe from Users with Gmail’s New Features

b2ap3_thumbnail_hold_up_in_gmail_400.jpgWe all know how annoying spam and unwanted emails can be when you’re trying to navigate your inbox. While a quality spam filter can go a long way toward eliminating these irritating time-wasters, Gmail now has a feature that lets you dodge some of this pain. With the ability to block selected users and unsubscribe from email campaigns, you can reclaim plenty of time that you might have been wasting weeding out your inbox.

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Your Inbox Needs a Sheriff with a Strike Plan

b2ap3_thumbnail_security_for_it_400.jpgSpam emails often contain viruses leading to any number of potentially threatening situations for your company’s network. Therefore, it’s essential that your network has a security solution in place that acts as a sort of virtual sheriff, blocking malicious messages from accessing your network, while granting passage to the good guys.

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This Windows 10 Email Scam Isn’t The Upgrade You’re Looking For

b2ap3_thumbnail_windows_10_email_scam_400.jpgFor those of you who don’t yet have Windows 10, don’t panic. It’s not going anywhere, and you’ll get it soon enough. In the meantime, it’s important that you don’t get impatient and hastily open suspicious emails containing what appears to be a launcher for your Windows 10 download. Hackers are using ransomware to extort money from unsuspecting users who just want their new operating system already.

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Why Bother Archiving Your Email?

b2ap3_thumbnail_archiving_your_email_400.jpgWhat’s the point of archiving company emails? After all, it takes up a significant amount of storage space that might be used for other, more important information. Maybe it’s because you’re forced to do so by some regulation, but there are other reasons that archiving your email is a good thing. Whatever the reason, you’ve made the right choice by archiving your email.

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Tip of the Week: Use Outlook Quick Steps to Breeze Through Your Email

b2ap3_thumbnail_outlook_mail_400_20150220-055732_1.jpgOne of the best reasons to use Microsoft Outlook is the little-known Quick Steps feature. With Quick Steps, you can apply multiple actions at the same time to your email messages. Users that feel bogged down by their inbox will especially appreciate this email management tool.

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Security and Productivity Must Be Priorities with Your Company’s Email Solution

b2ap3_thumbnail_email_security_and_productivity_400.jpgWe’re all hooked on our email. It has revolutionized the way businesses communicate, and in many cases, it can be a major distraction. If you’re a small business trying to manage your own Exchange server, you’re probably aware of how much a headache email can be. Do you really have time to host and manage your own email solution?

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Tired of Email? Here are Some Alternatives

b2ap3_thumbnail_email_alternatives_400.jpg

Ever since the world adopted the Internet, email has been a part of the picture. Initially, email seemed like a dynamic tool compared to faxes and metered mail, but now, the average worker despises their email inbox for its unreasonable demands on their time and its hindrance to productivity. Are there any options that can replace email in the workplace?

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Tip of the Week: How to Write a Professional Email

b2ap3_thumbnail_write_email_400.jpgWhether you like it or not, email is a standard communication method used by businesses around the world. Sometimes it can be difficult to come up with the right things to say, especially when you’re under pressure to respond. Thankfully, with the right formula, writing a good email doesn’t have to be nearly as hard as you might think it is.

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Organize Your Microsoft Outlook 2013 Contacts the Easy Way

b2ap3_thumbnail_outlook_logo_400.jpgAs a business owner, your email contacts list is probably chock-full of clients and customers you've met over the years. This can make it difficult to find your target without sifting through countless names. Instead of getting flustered by an unorganized list, try sorting your contacts in various ways.

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Don’t Underestimate the Black Market Value of Your Email

b2ap3_thumbnail_email_value_400.jpgDue to the many different forms of digital communication, you may check your email less than ever before. However, just because you may not use your email account very often, it doesn't mean that a hacker will leave it alone. Every email account is full of valuable information and should be protected with the strongest security measures available.

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